Use usage data for role definition
Permissions with status
You can create such an organisational matrix as an Excel file or in ABAP; This depends on how you want to read the data. When using a common standard solution (e.g. SAP Access Control), a corresponding maintenance view is usually offered. We first describe how you can provide automated mass care in the form of a custom development.
Other dangers include admins simply copying user roles, not having control processes for permission assignments, or not following the processes over time. In this context, two things should be clarified: Which SAP user is allowed to access which data? How do the roles differ (especially if they are similar)?
Authorization objects of the PFCG role
After you have completed the development of the User-Exit, you still need to transport your validation. To do this, navigate back and highlight the validation you have created. You can now include the objects in a transport order using the Validation > Transport menu path. Finally, you need to activate your validation via the OB28 transaction. Please note that this is only possible for one validation (with several steps if necessary) per booking circle and time. Now your validation will be carried out with additional checks during the document booking via an interface.
You will need to adapt the template to your organisation's circumstances, i.e., probably define the certificate filing depending on the naming convention for your users and adjust the certificate verification. This verification of certificates ensures that no existing certificates are added in the template and that only one certificate is entered to an e-mail address. This check is necessary because sending an encrypted e-mail is cancelled if more than one valid certificate to an e-mail address is found. You can map mass imports of the certificates via this customer-specific programme. In addition, you will also need to define a way to manage certificates in your organisation, i.e. how to transfer changes to certificates to the SAP system.
The possibility of assigning authorizations during the go-live can be additionally secured by using "Shortcut for SAP systems".
Based on this, it is possible to develop automatic checks that run in the background and regularly monitor whether changes to authorizations have created critical gaps in HR.
You then set a text for the authorization object and select a maximum of ten permission fields for the object using the Fields button.